Committee

Committee Chair

Members

Functions

By-law

Tony Monteiro

Doris Monteiro,
Tony Monteiro

· Responsible for updating by-laws

· Monitor that club is being managed according to the   by-laws

Digital Competition

and

Meeting Set-Up

John Gill

Mary Coombs,
John Gill,
John Mauro,
Pam Meoli,
Doris Monteiro,
Tony Monteiro,
Bridget Perch,
Jim Williams

· Organize and set up equipment for in-house meetings such as computers, audio, projector, room arrangement and take-down of same

· Judge acquisition

· Communication with judges in preparation for competition meeting

· Set up competition on website

· Monitor to make sure judging done

· Announce judges and judges' bios at competition meeting

· Announce scores and results at competition meeting

· Maintain competition winners' galleries on website

· Provide monthly and year-end-awards

Equipment

and

Property

Tony Monteiro

John Gill,
Tony Monteiro

· Maintain inventory and storage of equipment

· Identify items needing replacement or repair

· Identify new items the club needs

· Research and request funding for new and replacement equipment, and repairs

· Manage member use of club equipment

Field Trips

Jim Williams

Sheri Craig,
Darlene Holman,
Linda Shelales,
Jim Williams

· Brainstorm and coordinate places, dates and times for club field trips

· Point persons for communication about places to go with input from members

· Identify leader to organize group field trips requiring registration

· E-Mail information to membership about trips

· Liase with newsletter team and Web Administrator to publish field trip information

· Maintain list of potential field trip locations

Fundraising

Mary Coombs

Mary Coombs,

John Gill

· Raise funds outside of dues through grant writing

· Meeting raffles

Membership

John Gill

Bob Cooke,
John Gill,
Darlene Holman,
Todd Mathieson,
John Mauro,
Tony Monteiro

· Greet members and new people at thedoor

· Provide name tags

· Liase with Treasurer to maintain updated club roster

· Respond to email requests from guests/potential members (zoom link?)

· Follow up with guests

· Welcome new members and send out member packet,including Committee List and the following statement:

"Our club thrives on the contributions of members. Please consider joining one of our committees. If you have questions about a committee, please contact the chair of the committee found on the Committees and Roles” list

· Review application information (e.g.: interests, what people want to learn, expertise)to identify possible volunteer positions based on experience and/or interest and share with committee chairs as appropriate.

NECCC Rep

Robyn Saur

Robyn Saur

· Liaison between NECCC and AVCC

· Selection and entry of member images into NECCC multi-club competitions

· Report results and club standing to AVCC membership

Newsletter

Lynn Kerner

Mary Coombs,
Lynn Kerner,
Pam Meoli,
Cathy Robotis

· Production of the monthly newsletter

· Includes collecting and coordinating information across the club functions and roles

· Upload Newsletter to the AVCC website

Nominating

and

Volunteer Recruitment

Todd Mathieson

Sheri Craig,
Lynn Kerner,
Todd Mathieson

· Recruit nominees for elected positions

· Inform Secretary if an election ballot is needed (more than one member running for a position)

· Solicit volunteers for committees or specific roles needed

· Point team for those looking for volunteer opportunities

Program Committee

Robyn Saur

Pam Meoli,

Jane Parker,

Robyn Saur

· Brainstorm ideas for programming, including soliciting ideas from general membership

· Arrange and confirm monthly program

· Obtain bio and program information from the presenter and pass along to the Publicity Chair and Newsletter Team

· Greet and read bio of Presenter at program meeting

· Plan and coordinate mini-programs (aka: "tutorials") based on membership requests (application info)

PSA Rep

Todd Mathieson

Todd Mathieson

· Liaison between PSA and AVCC

· Selection and entry of member images into NECCC multi-club competitions

· Report results and club standing to AVCC membership

Publicity

Doris Monteiro

Doris Monteiro

· Create a press release that would include a description of the monthly program and a bio of the presenter, or other club events

· Distribute to area newspapers and media outlets

· Share with appropriate club committee chairs

Refreshments

Vacant

· Coordinate and recruit volunteers for providing refreshments and supplies for regular club meetings

· Plan for set-up and take-down

Web Master / Administrator

John Gill

John Gill,
Darlene Holman,
John Mauro,
Tony Monteiro

· Responsible for all updates on website including Landing page, Competition pages, Galleries, and Organization Pages

· Update Calendar with events and field trips

· Upload of competition and winning images

· Upload and monitor competition scores

· Upload Meeting recordings - monitor temporary access to recordings per presenter

· Download meeting and training recordings from Zoom, and upload to Club YouTube page

Ad Hoc Committees

Committee Chair

Members

Functions

Photo Ops

NEEDED

John Gill,
Mary Coombs,
Maureen Mathieson,
Todd Mathieson

· Set date/times for annual Photo Ops; notify membership of date and time

· Book Senior Center facility for day of event

· Coordinate key master to unlock and lock Senior Center

· Coordinate volunteer stations (include a snack station)

· Provide space and equipment as needed for each station

· Solicit volunteers for set-up and take-down

· Lunch coordinator (pizza order)

40th Anniversary

NEEDED

Mary Coombs,
Sheri Craig,
Pam Meoli,

· Meet to brainstorm possible ways/events to celebrate our 40th anniversary in club year 2025/2026

· Begin implementation of selected activities/events as needed (example - Club Retrospective Print Exhibit)

· Solicit volunteers as needed

Roles

(not committees)

Members

Functions

Archivist

N/A

Maureen Mathieson

· Maintain hard copy of club history

Exhibits

Jim Williams

Bob Cooke,
Jim Williams

· Cafe 641 Exhibits coordination, set-up, meet and greet

· Search for other exhibit opportunities for club

Key Master

N/A

John Gill,

Tony Monteiro

· Provide access to the Senior Center - opening and closing the building according to Senior Center use policies

· Must be approved by Senior Center Director

Print Competition

N/A

Maureen Mathieson

Currently inactive

Special Events / Hospitality

NEEDED

Linda Gilberti,
Linda Shelales

· Coordinate and recruit volunteers for special events such as Memorial events, holiday & end-of-year gathering

· Plan for set-up and take-down

Adopted by a unanimous vote of the Executive Committee, January 16, 2025